Job Applicant Privacy Notice

Note: You must AGREE to proceed.

Data controller: Savannah River Mission Completion (“SRMC,” or “the company”)

As part of any recruitment process, SRMC collects and processes personal data relating to job applicants. The company will process your personal information as described in this Privacy Notice and will be responsible for complying with applicable data protection laws.

What information does SRMC collect?

When you apply for a job at SRMC, the company collects a range of information about you. This includes:

• your name, address and contact details, including email address and telephone number;
• details of your qualifications, skills, experience, and employment history;
• on a voluntary basis, equal opportunity information, including information about your veteran status and/or disability

The company collects this information in a variety of ways. For example, data might be provided in the application forms, CVs or resumes, or obtained through various identifying documents collected through interviews or other forms of assessment, including online tests, or publicly available information on the Internet.

SRMC will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. The company will seek information from third parties only once a job offer to you has been made and you have completed a suitability check.

Why does SRMC process personal data?

SRMC needs to process data to take steps at your request prior to entering into a contract with you, to enter into a contract with you, and to ensure that it is complying with its legal obligations.

The company has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the company to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The company may also need to process data from job applicants to respond to and defend against legal claims.

Where the company relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers and has concluded that they are not.

Where the company processes other special categories of data, such as information about veteran or disability status, this is for equal opportunity information purposes and strictly on a voluntary basis.

For some roles, the company is obliged under the law to seek information about criminal convictions and offenses. Where the company seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

Who has access to data?

Within SRMC

In the job application we notify you which fields are mandatory for the application process and which are optional. Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the respective area to which you apply, and IT staff if access to the data is necessary for the performance of their roles.

Third Parties

SRMC will only share your data with additional third parties if an offer for employment has been made. The company will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and to those necessary to obtain necessary criminal records checks.

How does the company protect data?

The company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, altered, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

SRMC’s information security processes provide for the classification of information and the assignment of protection requirement and information security controls based on the classification of information.  The safeguards used to protect Personal Information should be commensurate with the type of Personal Information being processed and the risks involved.   

Your rights

As a data subject, you have a number of rights. You can:

• access and obtain a copy of your data on request;
• require the company to delete your data (subject to applicable laws);
• object to the processing of your data where the company is relying on its legitimate interests as the legal ground for processing; and
• require the company to change incorrect or incomplete data, or to stop processing data for a period if data is inaccurate or there is a dispute about whether your interests override the company’s legitimate grounds for processing data.

If you would like to review, edit, or delete the personal information you have submitted, please login to your account and click on the ‘Edit your profile’ link.

How long does the company keep data?

Unless you delete your personal information, we will retain it for a minimum of 12 months from your last update, unless otherwise required by law.  If you are hired by SRMC, we will retain the personal information you have submitted as part of your employment record for the term of your employment with SRMC and for any post-termination period permitted or required by law. 

If you believe that the company has not complied with your data protection rights, or if you want to learn more, please contact Gayl Hoel (803) 761-3886.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the company during the recruitment process. However, if you do not provide the information, the company may not be able to process your application properly or at all.

Your responsibilities

You are responsible for the information you provide to the company. By submitting this application, you are signifying it is truthful, accurate and not misleading in any way. If you provide information concerning any other person, such as references, you are responsible for providing any notices and ensuring your reference consents to the company collecting and processing that information as described in this Privacy Notice.